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-Meeting- TCMAS Elections & Business Meeting 2013 (1 Viewer)

MAXreefer

MAXreefer

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Twin Cities Marine Aquarium Society

Elections and Business Meeting 2013


Saturday April 13th, 2013

Wayzata Free Church
705 County Road 101 Plymouth, MN 55447
10:00 am - 12:00 pm​


Agenda:

Up for election are

President - currently held by Michael (MAXreefer) -
Treasurer - currently held by Angie (Acharpenter) -
Director - currently held by John (Patent) -

Please post in this thread your candidacy with a short description about yourself if you would like to run for one of those positions. Ballots are closed 7 days before the election

Anything else you like to have on the Agenda that needs to be discussed or voted on should be posted here also until 7 days before the meeting.


From the bylaws:
1.5 Voting Rights
A member has voting rights if they have been a member for a minimum of six months and attended two TCMAS sponsored event within the last six months provided that at least two have been held.
The Board of Directors may override the meeting attendance requirement with a 75% vote. A lifetime member always has voting rights.

2.4 Voting
Unless otherwise provided in section 2.5, members must be physically present at the business meeting to vote. This must be in-person attendance to vote. Electronic attendance of the meeting may be allowed by executive decision of the Board of Directors, for informational purposes only.
Members attending remotely may vote for elections by the provisions in section 2.5 of the bylaws.
Write in votes are not permitted.

2.5 Absentee voting for elections
Lifetime members may cast absentee ballots only for election of members of the board of directors according to the instructions given and for the candidates listed in the meeting notice described in
section 2.3. Absentee ballots must be made at least 48 hours prior to the business meeting.
 
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Hmmmmmmmm....with all the complaining about the new classified rules, I would think this thread would be FULL of candidates dying to get on the BOD.

Maybe it just needs a :greenguy:
 
Here they are in case you don't have an Adobe reader on your device. Pay special attention to 3.9:

3.5 Duties of the President
The President is the Executive officer of TCMAS. The President presides at all business meetings and TCMAS sponsored events. By a majority vote, the Board of Directors may delegate this authority to a Member other than the President for a specific business meeting or TCMAS sponsored event. The President is an ex-officio member of all committees. The President shall review all financial accounts on a regular basis.

3.6 Duties of the Secretary
The Secretary keeps a list of the membership including which members have voting rights. The Secretary keeps minutes at the business meeting. By a majority vote, the Board of Directors may delegate this authority to a Member other than the Secretary to keep minutes at a specific business meeting. The Secretary maintains a copy of these bylaws and makes them available to any member upon request.

3.7 Duties of the Treasurer
The Treasurer reports all financial activity quarterly to the Board of Directors and prepares a summary for the membership at the annual business meeting. The Treasurer maintains all TCMAS funds and accounts including any checking, savings, PayPal, eBay, or other accounts that are authorized by the Board of Directors. This section does not preclude the Board of Directors from
establishing policies requiring multiple signatures or other approval to access the funds or accounts. The Treasurer is responsible for all federal and state filings.

3.8 Duties of the Directors
Serve as voting board members. Moderate the TCMAS web forum. Fill in for other officer duties on a temporary basis after the resignation of another Board member, until their vacancy can be filled.

3.9 Compensation
No compensation beyond reasonable reimbursement for
expenses is paid to any Director or Officer.

3.10 General Duties of the Board
The Board of Directors must ensure TCMAS provides a web forum, listserv, or other means for Members to communicate with each other electronically.
 
" 3.9 Compensation
No compensation beyond reasonable reimbursement for
expenses is paid to any Director or Officer."

Does this mean that there is "reasonable" reimbursement for what?
 
bzishka said:
" 3.9 Compensation
No compensation beyond reasonable reimbursement for
expenses is paid to any Director or Officer."

Does this mean that there is "reasonable" reimbursement for what?
Click to expand...

If someone spends their own money on stuff needed, like office supplies or software to run the forum, they will get reimbursed. There is no mileage or other compensation, though you can deduct that on your taxes.
 
zoolan70 said:
If someone spends their own money on stuff needed, like office supplies or software to run the forum, they will get reimbursed. There is no mileage or other compensation, though you can deduct that on your taxes.
Click to expand...

why dont you just have a tcmas business account?
 
bzishka said:
" 3.9 Compensation
No compensation beyond reasonable reimbursement for
expenses is paid to any Director or Officer."

Does this mean that there is "reasonable" reimbursement for what?
Click to expand...

This section is provided in the bylaws but we don't apply this.
I only can talk about the time since I was President. We don't get reimbursed for travel expenses, meetings, phone calls etc.
The only time anybody gets reimbursed is for example supplies needed for a the frag swap, Speakers Event etc. and I know a lot of the supplies we get we even don't ask for reimbursement.
 
zoolan70 said:
Hmmmmmmmm....with all the complaining about the new classified rules, I would think this thread would be FULL of candidates dying to get on the BOD.
Click to expand...
Nah, just needs enough voting members to show up and ramrod the desired agenda / changes through a business meeting. No director positions required...
 
Not sure if this is a dig on me or not, but I'm not even on the BOD...
 
Not in the least. Certainly thankful for those that put in the time and do the work, regardless of what changes are made.
 
MAXreefer said:
Anything else you like to have on the Agenda that needs to be discussed or voted on should be posted here also until 7 days before the meeting.
.
Click to expand...

Agenda Item #1:

I plan to make a motion to Amend Bi-Laws Section 2.4.

Those that are current on the TCMAS supporter dues at the time of the business meeting shall also have voting rights.
 
David,

Is your proposal to in person voting rights or absentee rights?
 
Changes to 2.4 only. That would give TCMAS supporters the same rights and privs. as those with membership status.

2.5 Remain as is.
 
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