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-Meeting- 2025 Elections and Annual Business Meeting 10-25-25; in Lakeville, MN (1 Viewer)

Added to Calendar: 10-25-25

Thanks for your patience with me and my busy fall season. Here are the meeting minutes.

Fall 2025 TCMAS Business Meeting
Date:10/25/25
Time:12:56pm

Roll call

BOD voted to award @asifiqbal2 Lifetime membership for major contributions in the logo development and their work as a board chair.
  • Motioned by Josh, 2nd by David
  • Approved

Financial report given by the Treasurer (available for viewing upon request, PM @SheldonC_ ). Of note:
  • We were slightly in the red, spent more than we took in. But did have several onetime expenses in the past year (merch, expo gear, etc.)
  • Loss of at least $600 in Expo revenue from vendor livestock donations to cover table fees
  • Expo table fees and supporting membership contributions and are the 2 main revenue streams
    • Motion to approve financial report by David, 2nd by Tim
      • Approved

Elections for Treasurer and Director
  • Jill had 14 unanimous votes for the Director seat
  • @Pezillion had 1 vote for Treasurer; Zak had 13 votes

Discussion about membership tiers and engagement levels. Of note:
  • All present agreed that the bar for Lifetime membership is too low
  • Ikserk provided much data on membership activity, including:
    • Of the 259 lifetime members; 72 were active in the past 6 months; 95 active in the past year
  • Agreement that Lifetime membership may be a moot point and need to be revisited
  • Many suggestions offered on how to approach restructuring our membership tiers
    • Motion to reevaluate membership criteria, likely taking lifetime membership off the table. Further feedback and discussion is required to find the technical and logistical solutions. Detailed discussion post to follow.
      • Moved by Tim, 2nd by Zak
      • Approved

Discussion about adding an open virtual option to attend business meetings. Of note:
  • It may allow those with mobility and exposure concerns to be more engaged
  • As per our bylaws, virtual attendees may not cast votes. Absentee ballots would be required for voting privileges
  • There are technical issues with having hybrid meetings (host bandwidth, virtual overtalking, etc.)
    • No resolution. BOD to continue the discussion
Discussion on how to take on donations beyond sponsors and supporters. Of note:
  • Several members have expressed interest in contributing more. As well as inquires about corporate sponsorship from non-reef related entities.
  • There is currently no convenient platform for “extra” donations
  • Debate about the value of non-reef related banner ads
  • Consensus that there should be a “Donate Button”
    • Motion to add a free will donating function, within the current technical aspects of our forum and payment processing.
      • Moved by Josh, 2nd by David
      • Approved
    • Motion to table non-reef related sponsorships
      • Moved by Ben, 2nd by Josh
      • Approved

Discussion about club equipment for use by club members. Of note:
  • The BOD previously approved a purchase of a PAR meter for use by full members
  • The BOD previously approved the purchase of suction cups(4) for use by full members
    • Treasurer needs to purchase these
  • A chain of custody procedure needs to be developed and implemented
    • BOD to follow up with this

Discussion about a club storage facility. Of note:
  • Logistical issues about access
  • Cost for the value
  • Current BOD members have always been able to manage storing club assets
    • Motion to table the need for a club storage facility
      • Moved by Ben, 2nd by Tim
      • Approved

Discussion on thinning out and consolidating club assets
  • BOD to do at next Expo

Discussion about club Merch Store. Of note:
  • Zero sales to date
  • Lack of exposure on our forum
    • BOD to discuss further options

Discussion about a club “live rock” bank. Of note:
  • Could be of great value to members starting tanks
  • Logistical hurdles in maintaining
    • No resolution, but consensus to table the idea

Discussion about new Expo signage/banners with the logo update
  • BOD to discuss needs and approve purchase
Discussion about our Spring Expo. Of note:
  • The value and purpose of the pre-sales forum. Do vendors miss out? Do club members gain?
    • Consensus that the current policy works as well as possible
  • Club losing out on revenue from vendor livestock raffle donations to cover table fees
    • Motion to not take donations from vendors to cover Expo table fees.
      • Moved Ben, 2nd by David
      • Approved
  • Charging a $5 cash only entry fee
    • Consensus that this would be acceptable
    • Full members/supporters and their families get in free
  • Raffle improvements
    • Less items, with higher value
    • Need NOT be present to win
    • Raise raffle ticket prices
    • In accordance with MN gambling commission regulations, if we charge an entry fee, raffle ticket sales will have to happen in the hall outside the main entry.

Discussion on ways to improve the involvement of the Event Committee tabled for the time being.

Motion to adjourn the meeting
  • Moved by Josh, 2nd by Tim
  • Adjournment at 3:33

Also of note.........our new Treasurer @SheldonC_ took home the $50 gift card to one of our sponsors. Treat yourself my friend! confer with @spsick on the process.
 
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